June 1, 2018
Dear Knight Registrars:
The Annual Return forms for the year ending June 30, 2018 may be found on Convent General's website located at www.kych.org in a pdf fillable format. [CLICK: HERE]
You can find your beginning number listed in RED opposite your Priory name and number on the Count of Members pdf form. [CLICK: HERE]
Proxy forms are also available on the website [DOWNLOADS] for your dais officers in the event they cannot attend the Annual Conclave of Convent General and wish to have a member represent them. It is important that your Priory be represented at the Annual Conclave and in the event the dais officers cannot attend, they should have a member of that Priory carry their proxy.
The Annual Returns are very important part of the records of Convent General and furnish necessary information to keep our records current. Please take time to complete the form in its entirety to ensure correct information for your Priory. The dates and places of scheduled conclaves for 2018-2019 should be shown on page 2 since this is the source of information for scheduling visits by the Grand Officers. The National Numbers, Priory Sequence Numbers, Names and Dates of Induction must be listed as these will be checked against the Acceptance forms previously submitted. A name on the report will not be considered unless the Acceptance form for that Knight is on file on this office. All fees must be current. Do not use any other number than that listed in RED/font> opposite your priory name and number. If an adjustment is necessary it can be accounted for in your report under "Errors".
The report period is through June 30, 2018. The report must reach this office no later than July 31; Reports 1 to 30 days late will be subject to a $ 25.00 late fee. Reports more than 30 days late will be subject to a $ 35.00 late fee. The Annual Conclave is September 13 - 15, 2018 in Des Moines, Iowa and the timely submission of your report is requested in order to make a current report to Convent General.
It is hopeful that all Registrars, especially new Registrars, attend the Registrar's meeting held at the Annual Conclave. Items of interest are always discussed and it will make your job much easier and answer many of your questions about reports, etc.
Thank you for all your efforts for the Knights of the York Cross of Honour.
D. Allen Surratt, PGMG